Create a Custom Letter Template

1. Click the [Templates] button in the ribbon at the top of the program window
2. Enter a name for your template, like "Missing Door Violation", then click [OK]
3. The Letter Template form opens
4. In the "Letter Body" text area, type the following without quotes: "Dear "
5. In the Addressee field combo box, type or select: Full Name
6. Click on the button [Insert Addressee Note]
   • The "Letter Body" text should now show: Dear {{Full Name}}
   • Text inside double curly braces ("{{...}}") will be replaced with addressee information.
   • The cursor is placed at the end of the insertion point
7. Type a comma then press Enter on the keyboard
8. Type Tax Map:
9. In the Addressee field combo box, type or select: Tax Map
10. Click on the button [Insert Addressee Note]
    • The "Letter Body" text should now end with the following line: "Tax Map: {{Tax Map}}"
11. Select the "Tax Map" line then click on the right-align box in the Text Formatting ribbon group
12. Continue entering additional text in the "Letter Body" box until it looks like the following:

Dear {{Full Name}},
                                                      Tax Map: {{Tax Map}}
Chapter 231 Exterior Doors
It has come to our attention that your residence is missing one or more exterior doors.

Fine: [[Fine Amount Per Door:$50]] per door
Number of missing doors: [[Missing Door Count]]
Total Fine: [[Total Fine Amount]]

• A single notice may be sent to multiple addressees.
• Info in double-square brackets (''[[...]]'') will be the same for all addressees who receive a notice.
• Info in double-curly braces (''{{...}}'') will be different for each individual letter of a notice.
• It may be helpful to think of the relationship among templates, notices, and letters as a hierarchy:
  • Template: the foundation for creating letters
    • Notice: an instance of a template, it will create one letter for each of its addressees
      • Letter: an instance of a notice; all the notice field info will match (''[[...]]'') but the addressee info (''{{...}}'') will vary from letter to letter