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| tax_coll:ledger_menu_form [2020/05/20 16:08 UTC] – matt | tax_coll:ledger_menu_form [2020/05/22 19:36 UTC] (current) – matt |
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| =====Ledger Menu===== | =====Ledger Menu===== |
| | {{map>:tax_coll:ledgermenu.png?direct&400|Bild1590176029953}} |
| | * [[tax_coll:ledger_menu_form#ledger|Ledger@ 149,64,251,118]] |
| | * [[tax_coll:ledger_menu_form#create_collection_records|Create Collection Records@ 150,138,248,210]] |
| | * [[tax_coll:ledger_menu_form#monthly_report|Monthly Report@ 149,231,249,282]] |
| | {{<map}} |
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| There is a Ledger Menu button on the Main Menu. This provides several functions that produce the Monthly report required by the state. | There is a Ledger Menu button on the Main Menu. This provides several functions that produce the Monthly report required by the state. |
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| | {{:tax_coll:legermenu-ledger.png?direct&200 |}} |
| ====Ledger==== | ====Ledger==== |
| The Ledger holds the records necessary to create the Monthly Report. In order to view records, you must select a Tax Type (County, Municipal or School) in the field at the bottom of the form. You use this same field to change the Tax Type in order to see records for the different Tax Types. If your county issues interim taxes, you will also have a pull down for Ledger Type that will allow you to select ledgers for Interim and Supplemental taxes. Each record has fields named Report Year and Month that determines the month in which it appears on the Monthly Report. In subsequent months, the records are used to compute the Balance Collectable (line 1). The next several paragraphs describe the different record types that appear in the second field of the Ledger records. It may help to refer to a copy of the Monthly Report in order to understand the purpose for these entries. | The Ledger holds the records necessary to create the Monthly Report. In order to view records, you must select a Tax Type (County, Municipal or School) in the field at the bottom of the form. You use this same field to change the Tax Type in order to see records for the different Tax Types. If your county issues interim taxes, you will also have a pull down for Ledger Type that will allow you to select ledgers for Interim and Supplemental taxes. Each record has fields named Report Year and Month that determines the month in which it appears on the Monthly Report. In subsequent months, the records are used to compute the Balance Collectable (line 1). The next several paragraphs describe the different record types that appear in the second field of the Ledger records. It may help to refer to a copy of the Monthly Report in order to understand the purpose for these entries. |
| The program will prompt you for a start and end date just as it does for the distribution reports. The Collection records are created for all Payment Periods at the same time. The program creates a new set of collection records each time you click the button labeled Create Collection Records. If you have created extra collection records, you can delete them in the ledger by clicking on the record selector (the gray box to the left of the record type) and then pressing the delete key on your keyboard. You can create collection records each time you enter collections, weekly, monthly or on any other interval that you find convenient. The program will summarize all of the collection records for a report month on the Monthly Report no matter which method you choose. This process creates the collection records for the County, Municipal and School taxes as separate processes. This allows the Tax Collector different time periods to create the collection records for the three taxes. After the School Taxes are created this process will have to be run three times in order to create the collection records for all kinds of taxes. You also receive the option of having these collection records created at the end of the Export Payments process. | The program will prompt you for a start and end date just as it does for the distribution reports. The Collection records are created for all Payment Periods at the same time. The program creates a new set of collection records each time you click the button labeled Create Collection Records. If you have created extra collection records, you can delete them in the ledger by clicking on the record selector (the gray box to the left of the record type) and then pressing the delete key on your keyboard. You can create collection records each time you enter collections, weekly, monthly or on any other interval that you find convenient. The program will summarize all of the collection records for a report month on the Monthly Report no matter which method you choose. This process creates the collection records for the County, Municipal and School taxes as separate processes. This allows the Tax Collector different time periods to create the collection records for the three taxes. After the School Taxes are created this process will have to be run three times in order to create the collection records for all kinds of taxes. You also receive the option of having these collection records created at the end of the Export Payments process. |
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| | {{:tax_coll:ledgermenu-monthlyreport.png?direct&200 |}} |
| ====Monthly Report==== | ====Monthly Report==== |
| To create the Monthly Report, click on the Monthly Report button on the Ledger Menu. The program will prompt you for information to create the report. First, the year and month for which you are running the report. All ledger records with that year and month will appear in the appropriate area on the report. All prior ledger records will be used to compute the Balance Collectable on line 1. Second, the Tax Type. The program will create a separate report for each taxing body. Third, the Twp/Boro. Most municipalities have only one choice, however some will need to run the report for each of their districts. You may optionally enter the amount you are remitting with this report if you have not created a remittance record for it yet. This amount will appear on line 15 and be totaled into line 16. Finally, you will find a check box labeled Year-End. If you check this box, the program will indicate in the title that it is the Year-End report. | To create the Monthly Report, click on the Monthly Report button on the Ledger Menu. The program will prompt you for information to create the report. First, the year and month for which you are running the report. All ledger records with that year and month will appear in the appropriate area on the report. All prior ledger records will be used to compute the Balance Collectable on line 1. Second, the Tax Type. The program will create a separate report for each taxing body. Third, the Twp/Boro. Most municipalities have only one choice, however some will need to run the report for each of their districts. You may optionally enter the amount you are remitting with this report if you have not created a remittance record for it yet. This amount will appear on line 15 and be totaled into line 16. Finally, you will find a check box labeled Year-End. If you check this box, the program will indicate in the title that it is the Year-End report. |