Differences

This shows you the differences between two versions of the page.

--- pm:data_fields [2015/10/15 19:47 UTC] – show this page at the end of the index sort order mwolfe
+++ pm:data_fields [2016/03/22 18:03 UTC] – add Edition info mike
@@ Line 1: / Line 1: @@
-{{indexmenu_n>1000}}
 ====== Data Fields ======
 This page contains all the data fields that appear on forms and/or reports throughout the program.
+===== Edition Fields =====
+These fields are related to the various Editions of the policy manual.
+==== Edition Name ====
+The name of the Edition.  The "Complete" edition is a special edition that includes every policy (except those that have been moved to the trash).
 ===== Policy Fields =====
@@ Line 9: / Line 14: @@
 The policy's title.
-%fineprint{Appears in: [[Table of Contents form]], [[Policy Detail form]], [[Review by User Report]], [[Review by Policy Report]]}%
+%fineprint{Appears in: [[Table of Contents form]], [[Add New Policy form]], [[Policy Detail form]], [[Review by User Report]], [[Review by Policy Report]]}%
 ==== Summary ====
@@ Line 22: / Line 27: @@
 ==== Notes ====
 The Notes highlight policy changes and policies that must be reviewed.  They are based on a user's most recent review of a policy compared to the latest change and the latest required change.
+==== Last Reviewed ====
+The date the user last reviewed a policy.  This information is saved when a user answers "YES" to the dialog box when [[pm:review_policy|Reviewing a Policy]].
 ===== User Fields =====
@@ Line 29: / Line 37: @@
 The Windows login name of the user.  This is the name the user uses to log on to their computer.
-%fineprint{Appears in: [[Users form]]}%
+%fineprint{Appears in: [[Users form]], [[User Security Report]]}%
 ==== Display Name ====
 The user's name as it should be displayed on reports.  Generally, it is the user's first and last name.  For example, "John Smith".
-%fineprint{Appears in: [[Users form]], [[Review by User Report]], [[Review by Policy Report]]}%
+%fineprint{Appears in: [[Users form]], [[Review by User Report]], [[Review by Policy Report]], [[User Security Report]]}%
 ==== Administrator? ====
 This box is checked if the user should have the role of an [[pm:users_form:administrator|Administrator]].
-%fineprint{Appears in: [[Users form]]}%
+%fineprint{Appears in: [[Users form]], [[User Security Report]]}%
 ==== Editor? ====
 This box is checked if the user should have the role of an [[pm:users_form:editor|Editor]].
-%fineprint{Appears in: [[Users form]]}%
+%fineprint{Appears in: [[Users form]], [[User Security Report]]}%
 ==== Reviewer? ====
-This box is checked if the user should have the role of an [[pm:users_form:reviewer|Reviewer]].
+This box is checked if the user should have the role of a [[pm:users_form:reviewer|Reviewer]].
+%fineprint{Appears in: [[Users form]], [[User Security Report]]}%
-%fineprint{Appears in: [[Users form]]}%
+==== Edition ====
+Default edition for the user.  New users are assigned the "Complete" edition by default.
+%fineprint{Appears in: [[Users form]], [[User Security Report]]}%