tax_coll:reports_menu_form

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tax_coll:reports_menu_form [2020/05/20 19:20 UTC] – matttax_coll:reports_menu_form [2021/02/25 20:00 UTC] (current) – [Transfer School Taxes] mwolfe
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 =====Reports Menu===== =====Reports Menu=====
-{{:tax_coll:reportsmenu.png?direct&400|}}+{{map>:tax_coll:reportsmenu.png?direct&400|Bild1590176537332}} 
 +   * [[tax_coll:reports_menu_form#receipt_report|Receipt Report@ 38,63,132,103]] 
 +   * [[tax_coll:reports_menu_form#receipt_labels|Receipt Labels@ 152,63,246,102]] 
 +   * [[tax_coll:reports_menu_form#refund_report|Refund Report@ 265,63,360,102]] 
 +   * [[tax_coll:reports_menu_form#distribution_report|Distribution Report@ 38,119,133,159]] 
 +   * [[tax_coll:reports_menu_form#export_report|Export Report@ 151,119,249,158]] 
 +   * [[tax_coll:reports_menu_form#new_bills|New Bills@ 265,119,362,160]] 
 +   * [[tax_coll:reports_menu_form#return_report|Return Report@ 38,175,133,214]] 
 +   * [[tax_coll:reports_menu_form#tax_claim_return|Tax Claim Report@ 151,175,247,213]] 
 +   * [[tax_coll:reports_menu_form#late_notice|Late Notice@ 265,175,361,214]] 
 +   * [[tax_coll:reports_menu_form#exoneration_requests|Exoneration Requests@ 151,230,249,269]] 
 +   * [[tax_coll:reports_menu_form#check_lookup|Check Lookup@ 38,286,134,325]] 
 +   * [[tax_coll:reports_menu_form#assessment_report|Assessment Report@ 151,286,249,325]] 
 +   * [[tax_coll:reports_menu_form#treasurer_report|Treasurer Report@ 265,286,361,325]] 
 +   * [[tax_coll:reports_menu_form#misc_change_form|Misc Change Report@ 37,340,133,379]] 
 +{{<map}}
  
 When you Export Payments you should also create the New Bills report, Assessment Report and Treasurer Report on the same schedule. This will insure that your records and those of the taxing bodies will remain in synch and will avoid many problems. When you Export Payments you should also create the New Bills report, Assessment Report and Treasurer Report on the same schedule. This will insure that your records and those of the taxing bodies will remain in synch and will avoid many problems.
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 {{:tax_coll:reportsmenu-exportreport.png?direct&200 |}} {{:tax_coll:reportsmenu-exportreport.png?direct&200 |}}
-====Export Payments====+====Export Report====
 These processes create files containing receipt information that corresponds to he Disbursement Report. When you export data, the program will ask you the start and end dates to export. The program will create this file in the TaxCollection folder for this tax year and your designated Export Drive, if it is different than C. The county export file will have the name County##YYYYMMDD.txt where ## is your district number and YYYYMMDD is the ending date for the exported payments. Similarly, the files for the township will be named Muni##YYYYMMDD.txt. The school file will be named School##SYYYYMMDD.txt where the S before the date identifies the school district. This provides for the tax collectors who remit to multiple school districts. If a file by this name already exists, the program will replace it with a new file. The export process also produces a summary report of the data in the export file. You should print this report and submit it with the data. You may submit this file to the county on CD or by email. When you close the Export Report the program will ask you if you want to create ledger entries for this report. If you choose yes it will create the collection records that correspond to the amounts that appear on the report. It will also create a remittance record for the amount on the report. If you choose to create the collection records this way you will not need to use the Create Collection Records button on the Ledger Menu. When you run this process the program will automatically run the reports below named New Bills and Treasurer Report. You should send in any files and reports created by these processes along with the receipts file created by this process. These processes create files containing receipt information that corresponds to he Disbursement Report. When you export data, the program will ask you the start and end dates to export. The program will create this file in the TaxCollection folder for this tax year and your designated Export Drive, if it is different than C. The county export file will have the name County##YYYYMMDD.txt where ## is your district number and YYYYMMDD is the ending date for the exported payments. Similarly, the files for the township will be named Muni##YYYYMMDD.txt. The school file will be named School##SYYYYMMDD.txt where the S before the date identifies the school district. This provides for the tax collectors who remit to multiple school districts. If a file by this name already exists, the program will replace it with a new file. The export process also produces a summary report of the data in the export file. You should print this report and submit it with the data. You may submit this file to the county on CD or by email. When you close the Export Report the program will ask you if you want to create ledger entries for this report. If you choose yes it will create the collection records that correspond to the amounts that appear on the report. It will also create a remittance record for the amount on the report. If you choose to create the collection records this way you will not need to use the Create Collection Records button on the Ledger Menu. When you run this process the program will automatically run the reports below named New Bills and Treasurer Report. You should send in any files and reports created by these processes along with the receipts file created by this process.
  
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 After you click this button, the program will prompt you for a start and end date and a tax type. It will then create a file containing the bills that you created between the specified dates. The program will name the file for the county NewBillsXXMuniYYYYMMDD.txt and the file for the school NewBillsXXSchoolYYYYMMDDZ.txt where XX is your district number, Z is the school district letter and YYYYMMDD is the ending date. When the export is complete, the program will display a report showing the bills stored in the file. It is important that the treasurer and schools have your new bills before they receive payments for those bills. If you always Export Payments and Export New Bills at the same time with the same start and end dates, you will have fewer dates to keep track of and the taxing bodies will always have the bills ahead of the payments. This export only exports the bills the tax collector creates, the ones numbered 20,001-29,999. The program will not export bills imported from the assessment office. The location of the file depends on your setting for the export drive. If the export drive is set to C, the program will write the file to the TaxCollection folder for this tax year where you can burn it to a CD or send it as an email attachment. After you click this button, the program will prompt you for a start and end date and a tax type. It will then create a file containing the bills that you created between the specified dates. The program will name the file for the county NewBillsXXMuniYYYYMMDD.txt and the file for the school NewBillsXXSchoolYYYYMMDDZ.txt where XX is your district number, Z is the school district letter and YYYYMMDD is the ending date. When the export is complete, the program will display a report showing the bills stored in the file. It is important that the treasurer and schools have your new bills before they receive payments for those bills. If you always Export Payments and Export New Bills at the same time with the same start and end dates, you will have fewer dates to keep track of and the taxing bodies will always have the bills ahead of the payments. This export only exports the bills the tax collector creates, the ones numbered 20,001-29,999. The program will not export bills imported from the assessment office. The location of the file depends on your setting for the export drive. If the export drive is set to C, the program will write the file to the TaxCollection folder for this tax year where you can burn it to a CD or send it as an email attachment.
  
-{{:tax_coll:reportsmenu-assessmentreport.png?direct&200 |}} 
-====Assessment Report====  
-This report produces a list of changes made between two specified dates for reporting to the Assessor’s office. These include changes of name and address and deletion and exoneration requests. Do not report changes made from Transfer Listings or letters sent by the Assessor’s office. See the section titled Changing Bill Information for more information on including items in this report. When the program produces this report it also creates a file named AssessorDDYYYYMMDD.txt in the TaxCollection folder for this tax year which contains the same information. Wayne County tax collectors should send this file to the Assessment Office. 
  
-{{:tax_coll:reportsmenu-treasurerreport.png?direct&200 |}} 
-====Treasurer Report==== 
-This report produces a list of all changes made between two specified dates that affect the amount of tax the taxing bodies should expect to receive. Send the municipal Treasurer’s report to the office responsible for receiving your county taxes and the school Treasurer’s report to the School Districts. The Treasurer’s Report will include bill amount changes so it is important that they receive it before they receive the payments for the effected bills. If you send these reports in each time you do a distribution, it will ensure they receive them in a timely manner. 
- 
-====Check Lookup====  
-This provides a way to lookup a payment based on the check number used to pay it. 
  
 {{:tax_coll:reportsmenu-returnreport.png?direct&200 |}} {{:tax_coll:reportsmenu-returnreport.png?direct&200 |}}
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 If a taxpayer owns multiple parcels the program will combine the bills onto a single notice. It will not combine real estate bills with per capita/occupation bills, however if you create the notices together they will print relatively close together. If you intend to print both kinds of notice and put them in the same envelope this makes the job of hand collating them a little easier. If a taxpayer owns multiple parcels the program will combine the bills onto a single notice. It will not combine real estate bills with per capita/occupation bills, however if you create the notices together they will print relatively close together. If you intend to print both kinds of notice and put them in the same envelope this makes the job of hand collating them a little easier.
  
-====Transfer School Taxes==== +====Check Lookup====  
-This process is used only by some School Districts in Adams County. Please contact your school district to determine whether or not to perform the transfer. If you are going to perform the Transfer School Tax process you must do it before importing your regular school tax file. This process will transfer unpaid school taxes with a mail date after the first of the year from the current file to the file for the following year. For instance if you are transferring unpaid school bills from the 2009 file to the 2010 file you would open the 2009 file and click on Transfer School Taxes. The program will prompt you for a date. All unpaid bills and any bills paid on or after the date you enter, with a Mail Date after the first of the year, will be copied to the 2010 file. If you only want to transfer unpaid bills leave the date blank. If you have chosen to copy any paid bills, their receipts will also be copied to the new file so they will still be marked as paid. The program will also create starting balance ledger entries for the total of the bills transferred in the new file and deduction records in the old file. If you have already created collection records for the paid bills in the old file you will have to create them again in the new file. After you have transferred the taxes to the next year you will be unable to accept payments for them in the old year. If you transfer the unpaid taxes to the next year and they remain unpaid they will be turned in to Tax Claim when you do the return for that year. If you do not transfer them, you will need to create a Tax Claim return from both files.+This provides a way to lookup a payment based on the check number used to pay it.
  
-Normally this transfer will take place immediately after unpaid taxes are turned in to Tax Claim so your records should match the school district’s records. It is especially important that you coordinate the transfer with your school district as they will have to transfer the records in their system too and we want to insure that the same records are transferred in each system. School districts please note that your transfer process works one district at a time. In this way you can make sure your records match before performing the transfer. It is important that once you have transferred the first district that you do not create or import any new bills until the last district is transferred. This should not be a problem but you need to be aware of it.+{{:tax_coll:reportsmenu-assessmentreport.png?direct&200 |}} 
 +====Assessment Report====  
 +This report produces a list of changes made between two specified dates for reporting to the Assessor’s office. These include changes of name and address and deletion and exoneration requests. Do not report changes made from Transfer Listings or letters sent by the Assessor’s office. See the section titled Changing Bill Information for more information on including items in this report. When the program produces this report it also creates a file named AssessorDDYYYYMMDD.txt in the TaxCollection folder for this tax year which contains the same information. Wayne County tax collectors should send this file to the Assessment Office. 
 + 
 +{{:tax_coll:reportsmenu-treasurerreport.png?direct&200 |}} 
 +====Treasurer Report==== 
 +This report produces a list of all changes made between two specified dates that affect the amount of tax the taxing bodies should expect to receive. Send the municipal Treasurer’s report to the office responsible for receiving your county taxes and the school Treasurer’s report to the School Districts. The Treasurer’s Report will include bill amount changes so it is important that they receive it before they receive the payments for the effected bills. If you send these reports in each time you do a distribution, it will ensure they receive them in a timely manner.
  
 {{:tax_coll:reportsmenu-miscchangeform.png?direct&200 |}} {{:tax_coll:reportsmenu-miscchangeform.png?direct&200 |}}
 ====Misc Change Form==== ====Misc Change Form====
 This form allows you to report changes not related to a bill. For example if you identify a new resident you can report their name and address on this form. The program will report these changes on the Assessment Report. This form allows you to report changes not related to a bill. For example if you identify a new resident you can report their name and address on this form. The program will report these changes on the Assessment Report.
 +\\ \\ \\ 
 +
 +====Transfer School Taxes====
 +This process is used only by some School Districts in Adams County and Montgomery County. Please contact your school district to determine whether or not to perform the transfer. If you are going to perform the Transfer School Tax process you must do it before importing your regular school tax file. 
 +
 +This process will transfer unpaid school taxes with a mail date after the first of the year from the current file to the file for the following year. For instance, if you are transferring unpaid school bills from the 2009 file to the 2010 file you would open the 2009 file and click on Transfer School Taxes. The program will prompt you for a date. All unpaid bills and any bills paid on or after the date you enter, with a Mail Date after the first of the year, will be copied to the 2010 file. If you only want to transfer unpaid bills leave the date blank. If you have chosen to copy any paid bills, their receipts will also be copied to the new file so they will still be marked as paid. 
 +
 +The program will also create starting balance ledger entries for the total of the bills transferred in the new file and deduction records in the old file. If you have already created collection records for the paid bills in the old file you will have to create them again in the new file. After you have transferred the taxes to the next year you will be unable to accept payments for them in the old year. 
 +
 +If you transfer the unpaid taxes to the next year and they remain unpaid they will be turned in to Tax Claim when you do the return for that year. If you do not transfer them, you will need to create a Tax Claim return from both files.
 +
 +Normally this transfer will take place immediately after unpaid taxes are turned in to Tax Claim so your records should match the school district’s records. It is especially important that you coordinate the transfer with your school district as they will have to transfer the records in their system too and we want to ensure that the same records are transferred in each system. 
 +
 +School districts please note that your transfer process works one district at a time. In this way, you can make sure your records match before performing the transfer. It is important that once you have transferred the first district that you do not create or import any new bills until the last district is transferred. This should not be a problem but you need to be aware of it.
  • tax_coll/reports_menu_form.1590002436.txt.gz
  • Last modified: 2020/05/20 19:20 UTC
  • by matt