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ap:check_lookup_form [2017/04/11 02:13 UTC] – created mike | ap:check_lookup_form [2017/04/11 02:25 UTC] (current) – link Unvoid directly to Unvoid check section mike | ||
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====== Check Lookup Form ====== | ====== Check Lookup Form ====== | ||
+ | Look up checks by number. | ||
- | ===== Void Check ===== | ||
- | Use this process to void a previously written check. | ||
- | |||
- | - Open the check lookup form and enter the check number (or double-click a Check record from the Checks tab on the Vendor' | ||
- | - Click the [Void Check] button | ||
- | - Enter a reason for the void | ||
- | * //The process runs, automatically performing the following steps:// | ||
- | * Voids the Reconciliation record in Vision Viewer | ||
- | * Marks the record as cleared | ||
- | * Sets the clear date to the current month end | ||
- | * Marks the record as " | ||
- | * Voids the Check record in the AP | ||
- | * Voids the Invoice record in the AP | ||
- | * Sets the original invoice amount(s) to $0.00 | ||
- | * Voids all the unadjusted invoice items on the original invoice(s) | ||
- | * Creates new invoice(s) that can be repaid or safely deleted without damaging the audit trail | ||
- | * Creates an upload file to draw down the bank account used to cover checks from the AP | ||
- | * Posts an adjustment Reconciliation record in Vision Viewer to reflect the upload | ||
- | * Posts a draw-down reversing void Reconciliation record in Vision Viewer | ||
- | - Post the GL batch that gets created | ||
- | - Upload the file via TranSend | ||
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- | ===== Unvoid Check ====== | ||
- | In rare cases, you may need to " | ||
- | |||
- | - Open the check lookup form and enter the check number (or double-click a voided Check record from the Checks tab on the Vendor' | ||
- | - Click the [Unvoid Check] button | ||
- | - Enter a reason for the unvoid | ||
- | * //The process runs, automatically performing the following steps:// | ||
- | * Creates an exact duplicate Check record of the original without the Void flag | ||
- | * Create a new reconciliation Withdrawal record in VisionViewer | ||
- | * Makes new copies of the voided invoice items on all invoices associated with the check | ||
- | * Creates a GL batch with entries for the invoice items copied and re-inserted above | ||
- | * Creates an upload file to transfer funds back into the bank account to cover the unvoided check amount | ||
- | * Creates a new reconciliation Deposit record in VisionViewer | ||
- | * Restores the original invoice(s) amount(s) | ||
- | * Points the original invoice(s) at the new check record | ||
- | - Post the GL batch that gets created | ||
- | - Upload the file via TranSend | ||
- | |||
- | Note that the above process creates a new Check record in the AP and two new reconciliation records in Vision Viewer. | ||
- | |||
- | It does not create any new Invoice records. |