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--- ap:check_lookup_form [2017/04/11 02:13 UTC] – created mike
+++ ap:check_lookup_form [2017/04/11 02:25 UTC] (current) – link Unvoid directly to Unvoid check section mike
@@ Line 1: / Line 1: @@
 ====== Check Lookup Form ======
+Look up checks by number.  Once a check is found, you may [[ap:void_check|Void]] it.  It is also possible to "[[ap:void_check#unvoid_check|Unvoid]]" checks that have been previously voided.
-===== Void Check =====
-Use this process to void a previously written check.  This process is only necessary for payment types where the program prints the check.
-  - Open the check lookup form and enter the check number (or double-click a Check record from the Checks tab on the Vendor's detail form)
-  - Click the [Void Check] button
-  - Enter a reason for the void
-     * //The process runs, automatically performing the following steps://
-       * Voids the Reconciliation record in Vision Viewer
-         * Marks the record as cleared
-         * Sets the clear date to the current month end
-         * Marks the record as "Voided"
-       * Voids the Check record in the AP
-       * Voids the Invoice record in the AP
-         * Sets the original invoice amount(s) to $0.00
-         * Voids all the unadjusted invoice items on the original invoice(s)
-       * Creates new invoice(s) that can be repaid or safely deleted without damaging the audit trail
-       * Creates an upload file to draw down the bank account used to cover checks from the AP
-         * Posts an adjustment Reconciliation record in Vision Viewer to reflect the upload
-         * Posts a draw-down reversing void Reconciliation record in Vision Viewer
-  - Post the GL batch that gets created
-  - Upload the file via TranSend
-===== Unvoid Check ======
-In rare cases, you may need to "Unvoid" a check that was previously voided.  This process is only necessary for payment types where the program prints the check.
-  - Open the check lookup form and enter the check number (or double-click a voided Check record from the Checks tab on the Vendor's detail form)
-  - Click the [Unvoid Check] button
-  - Enter a reason for the unvoid
-     * //The process runs, automatically performing the following steps://
-        * Creates an exact duplicate Check record of the original without the Void flag
-        * Create a new reconciliation Withdrawal record in VisionViewer
-        * Makes new copies of the voided invoice items on all invoices associated with the check
-        * Creates a GL batch with entries for the invoice items copied and re-inserted above
-        * Creates an upload file to transfer funds back into the bank account to cover the unvoided check amount
-        * Creates a new reconciliation Deposit record in VisionViewer
-        * Restores the original invoice(s) amount(s)
-        * Points the original invoice(s) at the new check record
-  - Post the GL batch that gets created
-  - Upload the file via TranSend
-Note that the above process creates a new Check record in the AP and two new reconciliation records in Vision Viewer.
-It does not create any new Invoice records.  Instead, it restores the voided detail items from the original Invoice record(s).