Create a Custom Letter Template

  1. Click the [Templates] button in the ribbon at the top of the program window
  2. Enter a name for your template, like "Missing Door Violation", then click [OK]
  3. The Letter Template form opens
  4. In the "Letter Body" text area, type the following without quotes: "Dear "
  5. In the Addressee field combo box, type or select: Full Name
  6. Click on the button [Insert Addressee Note]
    • The "Letter Body" text should now show: Dear {{Full Name}}
    • Text inside double curly braces ("{{...}}") will be replaced with addressee information.
    • The cursor is placed at the end of the insertion point
  7. Type a comma then press Enter on the keyboard
  8. Type Tax Map:
  9. In the Addressee field combo box, type or select: Tax Map
  10. Click on the button [Insert Addressee Note]
    • The "Letter Body" text should now end with the following line: "Tax Map: {{Tax Map}}"
  11. Select the "Tax Map" line then click on the right-align box in the Text Formatting ribbon group
  12. Continue entering additional text in the "Letter Body" box until it looks like the following:
Dear {{Full Name}},
                                                      Tax Map: {{Tax Map}}
Chapter 231 Exterior Doors
It has come to our attention that your residence is missing one or more exterior doors.

Fine: [[Fine Amount Per Door:$50]] per door
Number of missing doors: [[Missing Door Count]]
Total Fine: [[Total Fine Amount]]

A Few Notes to Keep in Mind