====== Data Fields ======
This page contains all the data fields that appear on forms and/or reports throughout the program.

===== Edition Fields =====
These fields are related to the various Editions of the policy manual.

==== Edition Name ====
The name of the Edition.  The "Complete" edition is a special edition that includes every policy (except those that have been moved to the trash).

===== Policy Fields =====
These fields are related to individual policies.

==== Title ====
The policy's title.

%fineprint{Appears in: [[Table of Contents form]], [[Add New Policy form]], [[Policy Detail form]], [[Review by User Report]], [[Review by Policy Report]]}%

==== Summary ====
A brief description of the policy's contents.

==== Page Count ====
The number of pages in the current policy document.  This field is not directly editable.  It may be updated for an individual policy by clicking the [Edit Policy] button from the [[Policy Detail form]].  Page counts may be updated //en masse// by clicking on the [Update Page Counts] button in the ribbon.

==== Latest Change ====
The date of the most recent change to the policy.  This field appears in reports and the [[Table of Contents form]].  It is read-only.  This date represents the most recent Change Date from the policy's history.

==== Latest Required Change ====
The date of the most recent change that users must review for a given policy.  This field appears in reports only.  It is read-only.  This date represents the most recent Change Date from the policy's history for changes marked as "Requires review."

==== Notes ====
The Notes highlight policy changes and policies that must be reviewed.  They are based on a user's most recent review of a policy compared to the latest change and the latest required change.

==== Last Reviewed ====
The date the user last reviewed a policy.  This information is saved when a user answers "YES" to the dialog box when [[pm:review_policy|Reviewing a Policy]].

===== User Fields =====
These fields are related to the user records.

==== User Name ====
The Windows login name of the user.  This is the name the user uses to log on to their computer.

%fineprint{Appears in: [[Users form]], [[User Security Report]]}%

==== Display Name ====
The user's name as it should be displayed on reports.  Generally, it is the user's first and last name.  For example, "John Smith".

%fineprint{Appears in: [[Users form]], [[Review by User Report]], [[Review by Policy Report]], [[User Security Report]]}%

==== Administrator? ====
This box is checked if the user should have the role of an [[pm:users_form:administrator|Administrator]].

%fineprint{Appears in: [[Users form]], [[User Security Report]]}%

==== Editor? ====
This box is checked if the user should have the role of an [[pm:users_form:editor|Editor]].

%fineprint{Appears in: [[Users form]], [[User Security Report]]}%

==== Reviewer? ====
This box is checked if the user should have the role of a [[pm:users_form:reviewer|Reviewer]].

%fineprint{Appears in: [[Users form]], [[User Security Report]]}%

==== Edition ====
Default edition for the user.  New users are assigned the "Complete" edition by default.

%fineprint{Appears in: [[Users form]], [[User Security Report]]}%